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Nimax Whistleblowing

seo Whistleblowing policy

OPERATING PROCEDURE – WHISTLEBLOWING

1. PURPOSE
This operating procedure governs the methods for reporting unlawful or irregular conduct, with the aim of preventing and combating violations of Italian and local regulations, as well as the Nimax Network Code of Ethics.

2. SCOPE OF APPLICATION
This procedure applies to:

  • employees
  • collaborators
  • consultants
  • business partners
  • other parties working with the Company

3. WHAT CAN BE REPORTED
The following may be reported:

  • violations of laws or regulations
  • unlawful or fraudulent conduct
  • violations of the Nimax Network Code of Ethics
  • conduct that undermines the integrity of the Company

The following reports are not permitted:

  • personal matters or those without business relevance
  • manifestly unfounded reports or those made in bad faith

4. REPORTING CHANNEL
Reports must be submitted exclusively via QR Code, which provides access to the dedicated digital platform.

The QR Code is available:

  • at company premises
  • through internal communication channels

The platform guarantees:

  • confidentiality of the reporter’s identity
  • data security
  • access limited to authorized personnel only

5. REPORTING METHOD
Where possible, the report must include:

  • a clear and detailed description of the facts
  • date and place of the incident
  • individuals involved
  • any supporting documentation

Reports may also be submitted anonymously, provided they are sufficiently detailed.

6. HANDLING OF REPORTS
Reports are managed by authorized personnel who:

  • take charge of the report
  • carry out the necessary checks
  • ensure confidentiality and impartiality

Indicative timelines:

  • acknowledgement: within 7 days
  • feedback: within 3 months

7. PROTECTIONS
The Company guarantees:

  • protection of the reporter against retaliation
  • confidentiality of identity
  • protection also for the individuals involved

Reports made in bad faith may result in sanctions.

8. RETENTION
Reports are retained for the time necessary for their management and in any case no longer than 5 years.

9. VIOLATIONS
Violation of this procedure may result in the application of disciplinary measures.

To access, scan the QR Code or click here.

Whistleblowing Nimax Kenya